Privacy Policy

South East TREC is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

South East TREC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What we collect

We may collect the following information:

• name and title
• contact information including email address
• demographic information such as postcode, preferences and interests
• other information relevant to event entries, surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping
• Event organisation
• Membership communications – where appropriate
• Calculating South East TREC league placings
• We may use the information to improve our products, services and events
• We may periodically send promotional emails about new events, special offers or other information which we think you may find interesting using the email address which you have provided
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:
if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at setrec@hotmail.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.  For event entries we will share relevant information with TREC GB for qualification and league point purposes etc.  We will use data provided to contact you with specific event organisational details for those which you have entered.

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please contact South East TREC.  If you believe that any information that we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

We will hold your personal information for as long as is necessary. We will not retain your personal information if it is no longer required. We will keep membership records indefinitely, in order to administer our membership scheme
-       We will keep membership records for up to 2 years after membership has ceased
-       We will keep records of events for 2 years, in order to facilitate any insurance claim resulting from the activity & any resulting accident report forms will be held by TREC GB indefinitely.

Who has access to your information

Names, addresses and email contact details can be accessed by the SETG Membership Secretary, Treasurer & League Administrator.

Names and membership numbers only for the current year can be accessed by SETG Membership Secretary, Treasurer & League Administrator & Organisers. 

How we store your information

We store your information in a secure, cloud based system with SSL encryption. Access is restricted to the individuals filling the roles as stated above in “Who has access to your information”

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